Remove founder bottlenecks and scale your agency without chaos.
Fractional COO • Operations Consultant • EOS-Inspired Systems Builder
I help agency founders remove operational bottlenecks and install the structure that keeps their team executing without everything depending on you.
Why It’s Hard to Scale
Growth without structure breaks things.Most agencies hit the same wall:
• The founder becomes the bottleneck for every decision.
• Teams operate in silos and accountability fades.
• Projects move forward, but profit and focus slip.
• Meetings multiply and nothing improves.You don’t need more effort. You need a system that works without you chasing it.
What I Do
I help founders install real operating systems built around clarity, accountability, and rhythm.The systems are EOS-inspired and customized for the realities of agency life.
We define ownership, set measurable goals, and create meeting cadences that drive consistent execution.
Once the system is in place, you can step out of daily firefighting and focus on what actually grows the business.
How It Works
1. Systems Audit
We assess your current operations, identify weak points in management, delegation, and communication, and map the gaps.2. 90-Day Implementation
We design and install the operating system: meeting structure, scorecards, dashboards, and SOPs.
Your managers learn how to run the rhythm independently.3. Fractional COO Retainer
For companies that want ongoing stability, I stay on as your part-time COO, guiding leadership meetings, reviewing KPIs, and keeping the system running cleanly as you scale.
Results
Founders who install structured operating systems consistently see:
• 20–30% more output from the same team
• 10–15 hours a week freed from management work
• Clearer roles, faster decisions, higher moraleThese are durable gains, not short-term bursts.
Client Wins
“In the 8 months since we met Kieran we’ve tripled our team size and are in the midst of our most prosperous financial year to date.”
— Darcy O’Sullivan, Founder of Dugan O’Sullivan“I’m so proud to say that I’ve finally built a ‘real business’ — one that can operate and grow without me being involved. Thank you Kieran.”
— Taylor Walker, Founder of Growth Spurt“After three months of work, Kieran has saved me over $100,000 in HR budget, helped me minimize my work week to 28 hours, and given me the peace of mind to continue running my business as simply and profitably as possible.”
— Michelle Pellizzon, Founder of Holisticism
About Kieran
Since 2017 I’ve worked with over 50 agency founders as an Operations Manager, Fractional COO, and Systems Consultant. Helping them turn fast-growing, founder-dependent teams into calm, self-managing companies.I’ve spent more than 1,000 hours in strategy sessions with owners doing too much, too fast, with too little structure. The patterns became clear: growth stalls when clarity, rhythm, and accountability are missing and every fix starts with those three things.My background blends operations management and systems design. But at the core, my work is simple:
I help founders build companies that run cleanly so they can focus on the work and people that matter most.
Ready to stop managing chaos and start leading growth?
Let’s map the next 90 days of stability and scale.